Events may range from small private functions or large public events attracting thousands of attendees that requires complex event management. Events may include but are not limited to cultural and community celebrations/festival/concerts, public rallies, street parades and marches, circuses, markets, certain sporting events or private ceremonies including weddings or naming days.
Find out more about hosting an event in Port Stephens.
Parks and Reserves
Where Council's parks and reserves are utilised for their intended purpose such as small gatherings of less than 50 attendees eg BBQ, picnics or other small activities, Council approval is in most circumstances not required. However if you'd like to use Council's parks, reserves or beaches for a private ceremony such as a wedding or naming ceremony the following form is required to be completed. Please note that amusements are not permitted for small private functions such as birthday parties.
Download the Application for Private Ceremony Form from our A-Z forms page.
Halls and Community Centres
Important notice regarding COVID-19 — to help stop the spread of coronavirus, Council's halls and community centres are closed to the public until further notice.
Council operates 16 community halls. These halls vary in age, design, size and in the facilities they offer. Hall hirers are asked to leave the hall in a clean and tidy condition which assists the hiring charges of community halls to be as low as possible.
All bookings and enquires for our halls and community centres must be made directly to the hall contact officer. Council does not handle any hall bookings.
Casual street stalls and fundraising
Important notice regarding COVID-19 — as of 23 March 2020, all current Casual Street Stall approvals have been revoked. No further applications will be approved in the current environment.
Port Stephens Council is proudly supportive of fundraising, charity events and community groups conducting street stalls. Street stalls are used by charity organisations and locals in the community for the selling of goods and services in a public place and are a great way of promoting and raising funds for your charity, selling raffle tickets, and many other events.
There are a number of areas that you can set up a fundraising or charity stall or conduct fundraising in the streets adjoining, including but not limited to:
In Nelson Bay:
- Corner of Stockton St & Victoria Pde
- In front of Post Office
- Stockton Street Stage area
In Raymond Terrace:
To apply for a Casual Street Stall, please complete an application form and return it to Council.
- Download the Casual Street Stall form from our A-Z forms page.
Approval from council must be obtained before the street stall commences. To find out more view the Outdoor Trading Policy on our policies page.
Sport Facility and Sports Function Room Bookings
If you are a sporting club who would like to reserve a sporting facility, please complete a Sport Facility Use Agreement (found below in Downloads) and send to the relevant Booking Officer as listed in the table below. If you would like to book the Elizabeth Waring Function room or the King Park Function room, please complete a Sports Facility Function Room Application Form (found below in Downloads). Please attach a copy of your public liability insurance with the application, minimum $20 million and Port Stephens Council as a noted interest.
Please allow a minimum of 2 weeks for the request to be processed.
Please find the contact information for the booking officers allocated to each sporting area below:
- Tomaree Sports Complex
- Salamander Sports Complex
- Salamander Oval
- Bill Strong Oval
- Fingal Bay Oval
Contact: Tomaree Sports Council Booking Officer
Ph: 02 4980 0210
- Boyd Oval
- Ferodale Oval
- Yulong Oval
- Kindlebark Oval
Contact: Gary Stuart
- King Park Sports Complex
Contact: Trevor Harden
Ph: 0488 648 898
- King Park Function Room
Contact: Guy Marks
Ph: 0412 609 649
- Lakeside Sports Complex
Contact: Adam Nicholas
Ph: 0432 187 010
- Vi Barnett Oval
Contact: Deidre Hall
Ph: 0418 962 185
- Boomerang Oval
Contact: Sue Adams
Ph: 0458 706 488
- Bowthorne Oval Winter - Daniel Flynn (Email: firstname.lastname@example.org)
- Bowthorne Oval Summer - Jason Lantry
- Stuart Park - Len Collyer
- Brandon Park Winter - Ray Crosby
- Brandon Park Summer - Rob Adams
- Karuah Oval - Sonja Evans
Please contact Council on (02) 4988 0255 for the above volunteer booking officer contact details.
For further information on Sports Facilities or Sports Councils in Port Stephens, please see the Sporting Facilities page.
- Sporting Facility Use Agreement see our A-Z forms page - application form for both seasonal and casual use
- Sporting Facility Function Room Application form see our A-Z forms page - application form for function and meeting room
- Port Stephens Council Sports Council Fees and Charges see 'Sports Councils' in the Recreation Services section of our Fees and Charges.
- Sport Facilities Conditions of Use (PDF 110KB)
- Work, Health and Safety Checklist (PDF 117KB) - checklist for sporting clubs to complete prior to use of fields.