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Forms

Animals

Form nameOnlinePDF
Anti-Barking Collar Loan Agreement Form PDF forms icon 
Cat Trap Loan Agreement Form PDF forms icon 
Dog Noise Diary - DN1 Statement PDF forms icon 
Lifetime Registration Form (NSW Companion Animal)Online forms icon  
Change of Owner Details Form (NSW Companion Animal) PDF forms icon 
Change of Address Notice Form (NSW Companion Animal) PDF forms icon 
Annual Permit Form (NSW Companion Animal) PDF forms icon 

Cemetery

Form nameOnlinePDF
Cemetery Burial Application PDF forms icon 
Cemetery Columbarium Wall and Garden Niche Application PDF forms icon 

Children's Services

Form nameOnlinePDF
Anaphylaxis Epipen Action Plan PDF forms icon 
Asthma Action Plan PDF forms icon 
MBASC Enrolment Form PDF forms icon 
Medowie OOSH Change of Booking Form PDF forms icon 
Pre-School Medication Authorisation Application Form PDF forms icon 
RTBASC Enrolment Form PDF forms icon 
Seaham Enrolment Form PDF forms icon 

Consent forms

Form nameOnlinePDF
Digital-Images Consent Form Multiple PDF forms icon 
Digital-Images Consent Form Single PDF forms icon 
Owners Consent PDF forms icon 

Development, Building and Compliance

Form nameOnlinePDF
Appointment of Council as Principal Certifier and Contract for Certification WorkOnline forms icon  
Application to Release Vary or Modify a restriction on Use of land or Positive Covenant PDF forms icon 
Approval to Operate a Manufactured Home Estate, Caravan Park or Camping Ground PDF forms icon 
Book a Building InspectionOnline forms icon  
Building Information CertificateOnline forms icon  
DA Physical Commencement FormOnline forms icon  
Development Application form Part B only - Owner Signatures PDF forms icon 
Development Engineering Inspection FormOnline forms icon  
Dwelling Entitlement FormOnline forms icon  
Fire Safety Certificate Application Form (for Occupation Certificate)Online forms icon  
Fire Safety Statement (Annual) Application FormOnline forms icon  
Flooding Certificate Request FormOnline forms icon  
Installation of a Manufactured Home on Private Land ApplicationOnline forms icon  
Installation of Relocatable Home, Annexe or Associated Structure Notice of Completion PDF forms 
On-site Sewage Management (OSMS) - Site, Soil, System & Environmental Assessment Report Application Form PDF forms 
On-site Sewage Management (OSMS) - Waste Treatment Device or Human Waste Storage Application Form PDF forms 
On-site Sewage Management (Pre-Purchase) Application Form PDF forms 
Political Donations and Gift Disclosure Declaration Form PDF forms 
Prelodgement Meeting Request - Development ApplicationsOnline forms icon  
Request Vary Development Standard Form (November 2017) PDF forms 
Statement of Environmental - Minor Commercial Development - Interactive PDF forms 
Statement of Environmental Effects - Residential - Interactive PDF forms 
Statement of Environmental Effects - Signage - Interactive PDF forms 
Statement of Environmental Effects Guide PDF forms 
Swimming Pool Barrier Exemption Application PDF forms 
Swimming Pool Certificate of Compliance Application Form                    Online forms icon  
Swimming Pool or Spa Pool - Public Use Notification PDF forms 
Urban Design Panel Review RequestOnline forms icon  

Events and Economic Development

Form nameOnlinePDF
Bizlink Registration FormOnline forms icon  
Vibrant Places Event ApplicationOnline forms icon 
Vibrant Places Event Application PDF forms icon 
Application to hold Wedding or CeremonyOnline forms icon  

Facility booking

Form nameOnlinePDF
Application for Facility Hire - Halls and Community CentresOnline forms icon  
Application for Facility Hire - Sporting FacilitiesOnline forms icon  
Application for Facility Hire – Tomaree Library and Community CentreOnline forms icon  
Terms and Conditions of Facility Hire - Sporting Facilities, Halls and Community Centres PDF forms icon 
Terms and Conditions of Facility Hire - Tomaree Library and Community Centre PDF forms icon 

Governance / GIPA

Form nameOnlinePDF
Access (HRIPA & PPIPA) Request Application FormOnline forms icon  
Access to Information - GIPA - Formal Access Application FormOnline forms icon  
Access to Information - GIPA - Informal Access Request formOnline forms icon  
Internal Review FormOnline forms icon  
Plan Request FormOnline forms icon  
Property Development Enquiry FormOnline forms icon  
Public Access Application Form PDF forms icon 
Request for Compensation FormOnline forms icon  

Grants and Award Nominations

Form nameOnlinePDF
Aboriginal Projects Fund Application Form Online forms icon  
Club Grants Application FormOnline forms icon  
Community Project Funds Application FormOnline forms icon  
Cultural Projects Fund Application FormOnline forms icon  
Environmental Project Fund - Schools Application FormOnline forms icon  
Heritage Projects Fund Application FormOnline forms icon  
International Women's Day Scholarship Application FormOnline forms icon  
Mayoral Academic Scholarships Application FormOnline forms icon  
Port Stephens Annual Awards 2023 - nomination formOnline forms icon  

Online Services

Form nameOnlinePDF
Contact Us FormOnline forms icon  
Online Services Registration FormOnline forms icon  
Online Services Sign InOnline forms icon  

Property and Land Use

Form nameOnlinePDF
Access Community Land Crown Land or Public Reserve PDF forms icon 
Commercial Operators Licence Application FormOnline forms icon  
Driveway Application FormOnline forms icon  
Foreshore Vessel Storage Registration Permit ApplicationOnline forms icon  
Plan Request FormOnline forms icon  
Planning Certificate Application Form PDF forms icon 
Planning Certificate online (Already Registered with Online Services)Online forms icon  
Planning Certificate online (Not Registered for Online Services)Online forms icon  
Property Development Enquiry FormOnline forms icon  
Rezoning Request Meeting FormOnline forms icon  
Section 735A Certificate for outstanding notices on your property – you will need to register for Online ServicesOnline forms icon  
Works on Council Owned LandOnline forms icon  
Works on Public Infrastructure (Roads, Footpath, Drainage) PDF forms icon 

Rates and Revenue

Form nameOnlinePDF
Change of Address (Online Form)Online forms icon  
Direct Debit Request Agreement PDF forms icon 
Direct Debit Request FormOnline forms icon  
Electronic delivery of rate notices by email (eNotices Portal)Online forms icon  
Farmland Rating Application Form PDF forms icon 
Application for Financial Assistance for the Disposal of WasteOnline forms icon  
Financial Hardship ApplicationOnline forms icon  
Pay my rates onlineOnline forms icon  
Pensioner Concession Rates Rebate ApplicationOnline forms icon  
Rating Certificate Application PDF forms icon 
Rating Certificate online - you will need to register for Online ServicesOnline forms icon  
Refund Request FormOnline forms icon  
Residential Rating Application Form PDF forms icon 

Regulatory

Form nameOnlinePDF
Business Registration FormOnline form icon  
Casual Street StallOnline forms icon  
Footway Dining Application FormOnline forms icon  
Leak Notification Form 2020 PDF forms 
Mobile Food Vending Vehicle Application PDF forms 
Over Size Over Mass Vehicle Permit PDF forms 
Regulated Systems Registration Form  PDF forms 
Underground Petroleum Underground Petroleum Storage Systems (UPSS) Registration Form PDF forms 

Roads

Form nameOnlinePDF
Closure of Public Road Application FormOnline forms icon  
Road Closure (Temporary) Application Form PDF forms icon 
New Road Name/s ApplicationOnline forms icon  
Roads - Traffic Data Supply Application Form PDF forms icon 

Signage and Advertising

Form nameOnlinePDF
Bus Shelter Advertising Application FormOnline forms icon  
Service & Accommodation Signpost application form PDF forms icon 
Temporary Structure Application FormOnline forms icon  

Trees, Pests and Weeds

Form nameOnlinePDF
Biosecurity Permit ApplicationOnline forms icon  
Medowie Rabbit Control ProgramOnline forms icon  
Record of Environmental Works - Volunteers and CommitteesOnline forms icon  
Tree Pruning and Removal Assessment FormOnline forms icon  

Volunteers

Form nameOnlinePDF
Daily Attendance Form PDF forms icon 
Record of Environmental Works - Volunteers and Committees Online forms icon  
Record of Herbicide Application - Volunteers and Committees PDF forms icon 
SWAT - Specific Worksite Assessment and Toolbox Form  PDF forms icon 
Volunteer Expression of Interest Form PDF forms icon 
Volunteer Nomination Form - 355c Committee PDF forms icon 
Volunteer Nomination Form - Council Service PDF forms icon 

Waste

Form nameOnlinePDF
Application for 30 Day Trading Account Online forms icon  
Kerbside Clean Up FormOnline forms icon  
Supersize Recycle Service Application FormOnline forms icon  
Wheel out, wheel in indemnity form PDF forms icon 
Application for Financial Assistance for the Disposal of WasteOnline forms icon