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Forms

Animals

Form nameOnlinePDF
Annual Permit Form (NSW Companion Animal) PDF forms icon
Anti-Barking Collar Loan Agreement Form PDF forms icon
Cat Trap Loan Agreement Form PDF forms icon
Change of Address Notice Form (NSW Companion Animal) PDF forms icon
Change of Owner Details Form (NSW Companion Animal) PDF forms icon
Dog Noise Diary - DN1 Statement PDF forms icon
Lifetime Registration Form (NSW Companion Animal)Online forms icon 

Cemetery

Form nameOnlinePDF
Cemetery Burial Application PDF forms icon
Cemetery Columbarium Wall and Garden Niche Application PDF forms icon

Children's Services

Form nameOnlinePDF
Anaphylaxis Epipen Action Plan PDF forms icon
Asthma Action Plan PDF forms icon
MBASC Enrolment Form PDF forms icon
Medowie OOSH Change of Booking Form PDF forms icon
Pre-School Medication Authorisation Application Form PDF forms icon
RTBASC Enrolment Form PDF forms icon
Seaham Enrolment Form PDF forms icon

Consent forms

Form nameOnlinePDF
Digital-Images Consent Form Multiple PDF forms icon
Digital-Images Consent Form Single PDF forms icon
Owners Consent PDF forms icon

Development, Building and Compliance

Form nameOnlinePDF
Appointment of Council as Principal Certifier and Contract for Certification WorkOnline forms icon 
Application to Release Vary or Modify a restriction on Use of land or Positive Covenant PDF forms icon
Approval to Operate a Manufactured Home Estate, Caravan Park or Camping Ground PDF forms icon
Book a Building InspectionOnline forms icon 
Building Information Certificate  (You’ll need to Register/Login to the NSW Planning Portal)Online forms icon 
DA Physical Commencement FormOnline forms icon 
Development and Certification Customer Feedback SurveyOnline Forms Icon 
Development Application form Part B only - Owner Signatures PDF forms icon
Development Engineering Inspection FormOnline forms icon 
Dwelling Entitlement FormOnline forms icon 
Fire Safety Certificate Application Form (for Occupation Certificate)Online forms icon 
Fire Safety Statement (Annual) Application FormOnline forms icon 
Flooding Certificate Request FormOnline forms icon 
Installation of a Manufactured Home on Private Land ApplicationOnline forms icon 
Installation of Relocatable Home, Annexe or Associated Structure Notice of Completion PDF forms
On-site Sewage Management (OSMS) - Waste Treatment Device or Human Waste Storage Application Form Online Forms Icon  
On-site Sewage Management (Pre-Purchase) Application Form PDF forms
Political Donations and Gift Disclosure Declaration Form PDF forms
Prelodgement Meeting Request - Development ApplicationsOnline forms icon 
Request Vary Development Standard Form (November 2017) PDF forms
Statement of Environmental - Minor Commercial Development - Interactive PDF forms
Statement of Environmental Effects - Residential - Interactive PDF forms
Statement of Environmental Effects - Signage - Interactive PDF forms
Statement of Environmental Effects Guide PDF forms
Swimming Pool Barrier Exemption Application PDF forms
Swimming Pool Certificate of Compliance Application Form                    Online forms icon 
Swimming Pool or Spa Pool - Public Use Notification PDF forms
Urban Design Panel Review RequestOnline forms icon 

Events and Economic Development

Form nameOnlinePDF
Application to hold Wedding or CeremonyOnline forms icon 
Event Licence ApplicationOnline forms icon 
Film and Photography ApplicationOnline Forms Icon 
Your Business Registration FormOnline forms icon 

Facility booking

Form nameOnlinePDF
Application for Facility Hire - Halls and Community CentresOnline forms icon 
Application for Facility Hire - Sporting FacilitiesOnline forms icon 
Application for Facility Hire – Tomaree Library and Community CentreOnline forms icon 
Terms and Conditions of Facility Hire - Sporting Facilities, Halls and Community Centres PDF forms icon
Terms and Conditions of Facility Hire - Tomaree Library and Community Centre PDF forms icon

Governance / GIPA

Form nameOnlinePDF
Access (HRIPA & PPIPA) Request Application FormOnline forms icon 
Access to Information - GIPA - Formal Access Application FormOnline forms icon 
Access to Information - GIPA - Informal Access Request formOnline forms icon 
Internal Review FormOnline forms icon 
Plan Request FormOnline forms icon 
Property Development Enquiry FormOnline forms icon 
Public Access Application Form PDF forms icon
Request for Compensation FormOnline forms icon 

Grants and Award Nominations

Form nameOnlinePDF
Aboriginal Projects Fund Application Form Online forms icon 
Club Grants Application FormOnline forms icon 
Community Project Funds Application FormOnline forms icon 
Cultural Projects Fund Application FormOnline forms icon 
Environmental Project Fund - Schools Application FormOnline forms icon 
Heritage Projects Fund Application FormOnline forms icon 
International Women's Day Scholarship Application FormOnline forms icon 
Mayoral Academic Scholarships Application FormOnline forms icon 
Port Stephens Annual Awards 2023 - nomination formOnline forms icon 

Online Services

Form nameOnlinePDF
Contact Us FormOnline forms icon 
Online Services Registration FormOnline forms icon 
Online Services Sign InOnline forms icon 

Property and Land Use

Form nameOnlinePDF
Access Community Land, Crown Land or Public Reserve PDF forms icon
Commercial Operators Licence Application FormOnline forms icon 
Driveway Application FormOnline forms icon 
Foreshore Vessel Storage Registration Permit ApplicationOnline forms icon 
Plan Request FormOnline forms icon 
Planning Certificate online (Already Registered with Online Services)Online forms icon 
Planning Certificate online (Not Registered for Online Services)Online forms icon 
Property Development Enquiry FormOnline forms icon 
Rezoning Request Meeting FormOnline forms icon 
Roads Opening and Access ApplicationOnline forms icon 
Section 735A Certificate for outstanding notices on your property – you will need to register for Online ServicesOnline forms icon 
Works on Council Land Sports Council Financial Assistance Request FormOnline Forms Icon 
Works on Council Owned LandOnline forms icon 
Works on Public Infrastructure (Roads, Footpath, Drainage) PDF forms icon

Rates and Revenue

Form nameOnlinePDF
Application for Financial Assistance for the Disposal of WasteOnline forms icon 
Change of Address/ Contact Details (Online Form)Online forms icon 
Direct Debit Request Agreement PDF forms icon
Direct Debit Request FormOnline forms icon 
Electronic delivery of rate notices by email (eNotices Portal)Online forms icon 
Farmland Rating Application Form PDF forms icon
Financial Hardship ApplicationOnline forms icon 
Pay my rates onlineOnline forms icon 
Pensioner Concession Rates Rebate ApplicationOnline forms icon 
Rating Certificate Application PDF forms icon
Rating Certificate online - you will need to register for Online ServicesOnline forms icon 
Refund Request FormOnline forms icon 
Residential Rating Application Form PDF forms icon
Statutory Declaration Change of Name Marriage  PDF forms icon 
Statutory Declaration Change of Name Other  PDF forms icon 

Regulatory

Form nameOnlinePDF
Business Registration FormOnline form icon 
Casual Street StallOnline forms icon 
Footway Dining Application FormOnline forms icon 
Leak Notification Form 2020 PDF forms
Mobile Food Vendor Permit (Council Land) Application Form  PDF Form 
Mobile Food Vendor Notification (Private Land) PDF forms
Over Size Over Mass Vehicle Permit PDF forms
Regulated Systems Registration Form  PDF forms
Underground Petroleum Underground Petroleum Storage Systems (UPSS) Registration Form PDF forms

Roads

Form nameOnlinePDF
Closure of Public Road Application FormOnline forms icon 
New Road Name/s ApplicationOnline forms icon 
Road Closure (Temporary) Application Form PDF forms icon
Roads Opening and Access ApplicationOnline Forms Icon 
Roads - Traffic Data Supply Application Form PDF forms icon

Signage and Advertising

Form nameOnlinePDF
Bus Shelter Advertising Application FormOnline forms icon 
Roadside Signposting ApplicationOnline Forms Icon 
Temporary Structure Application FormOnline forms icon 

Trees, Pests and Weeds

Form nameOnlinePDF
Biosecurity Permit ApplicationOnline forms icon 
Medowie Rabbit Control ProgramOnline forms icon 
Record of Environmental Works - Volunteers and CommitteesOnline forms icon 
Tree Pruning and Removal Assessment FormOnline forms icon 

Volunteers

Form nameOnlinePDF
Environmental Volunteer Resource Request FormOnline Form Icon  
Daily Attendance Form PDF forms icon
New Volunteer Group Request Form Online forms icon  
Record of Environmental Works - Volunteers and Committees Online forms icon 
Record of Herbicide Application - Volunteers and Committees PDF forms icon
SWAT - Specific Worksite Assessment and Toolbox Form  PDF forms icon
Volunteer Expression of Interest FormOnline forms icon  

Waste

Form nameOnlinePDF
Application for 30 Day Trading Account Online forms icon 
Application for Financial Assistance for the Disposal of WasteOnline forms icon 
Kerbside Clean Up FormOnline forms icon 
Supersize Recycle Service Application FormOnline forms icon 
Request to Remove Garden Organics BinOnline forms icon  
Wheel out, wheel in indemnity formPDF forms icon