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When does Council meet?

The Ordinary Meeting is held on the second and fourth Tuesday of every month commencing at 5.30pm in the Council Chambers at the Administration Building, 116 Adelaide Street, Raymond Terrace. The public are welcome to attend the open session of Council.

The role of the Ordinary Meeting is to consider and make determination on reports before Council along with the General Manager's Reports, Mayoral Minutes, Notices of Motion, Rescission Motions and Confidential items.

The General Manager and Group Managers attend the meeting to advise Councillors where necessary.

The Extract Minutes are a record of the resolutions made by Council, these are prepared directly after the meeting and are uploaded to the Agenda and Minutes section of this website to the website the day following the meeting by 5pm.

Public access

Public Access is held at 5.30pm on the second and fourth Tuesday of each month prior to the Council meeting, in the Council Chambers.

Public Access provides a forum for members of the Public to speak directly to the Mayor and Councillors about local or Council issues.

Public Access sessions are restricted to a total of twelve (12) speakers per month with five minutes per speaker and a limit of two speakers for, and two speakers against any issue.

An application form for public access may be downloaded from this page or is available from the Customer Service Counter or the Mayor's office. The Mayor has delegated authority to approve or refuse applications.

Applications must be received by the Mayor's Office by 12 noon on the Monday prior to the Tuesday of the Ordinary Council meeting.

Meeting dates

2019
29 January 2019 - Extra Ordinary Council meeting
12 February 2019
26 February 2019
12 March 2019
26 March 2019
9 April 2019
14 May 2019
28 May 2019
11 June 2019
25 June 2019
9 July 2019
23 July 2019 **This meeting is to be held at the Elizabeth Waring Room, Tomaree Sports Complex, 4981 Nelson Bay Road, Nelson Bay. Please note live webcasting will not be available, however the meeting will be available for viewing at a later time.
30 July 2019 - Extra Ordinary Council meeting
13 August 2019
27 August 2019
10 September 2019
24 September 2019
8 October 2019
22 October 2019
12 November 2019
26 November 2019
10 December 2019
**Note: Council at its meeting held 27 February 2018 (Minute No.041) resolved to hold one regular Council meeting in the community for the remainder of the Council term, with the meeting to be held during Local Government Week or the closest date prior to the start of Local Government Week.

Council report, agendas, attachments and minutes

To view the business paper and Council reports and documents you will require Adobe Reader which may be downloaded free from the Adobe website.

Attachments referred to in the minutes of Council Meetings are not included within the minute document; this is to keep the size of the document to a size that is accessible to all via the website. Attachments are included in the Business Paper Agendas for reference, these are provided for the last 12 months only.

A full hardcopy of the minutes are held and available for public viewing at the Council's Administration Building, inspections can be made by appointment only by contacting the Executive Assistant Councillor Support on (02) 4988 0245.

To view the Business Paper documents you will require Adobe Reader which may be downloaded free from the Adobe website.

The minutes downloadable below are a full text softcopy of the minutes. Hardcopy of the minutes are held and available for public viewing at the Council's Administration Building, inspections by appointment only.

For minutes from previous years (prior to 2006) please contact the Executive Assistant Councillor Support on (02) 4988 0245 who shall arrange access to the documents. Please note these may not be available on softcopy.

The meeting schedule shall be reviewed at the September meeting.

Webcast of Council meetings

Public open sessions of Council meetings are now webcast live to provide the opportunity for the community to view proceedings without the need to attend the meeting. Council meetings commence at 5.30pm, if there are no public access requests. View the webcast.