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Update on COVID-19- The safety of our communities, customers and staff is our top priority. We are continuing to monitor daily developments in response to COVID-19. Find out the latest.

Hiring a Hall or Community Centre

Council operates 16 halls and community centres. These halls vary in age, design, size and in the facilities they offer.

As part of Council's commitment to community partnerships, it provides opportunities for the community to be involved with the management of the facilities and services they use. The majority of Council's halls and community centres are managed by volunteers who do a wonderful job in ensuring that our halls and community centres are run efficiently and meet the needs of locals, community groups, businesses and visitors.

This assistance, combined with the responsibility of hall hirers to leave the hall in a clean and tidy condition allows Council to keep the hiring charges of Council's community halls as low as possible.

If you wish to become involved in the care and management of your local community hall please liaise with the relevant contact officer or Council’s Volunteers Coordinator.

Hiring a Community Hall

All bookings and enquires for our halls and community centres must be made directly to the hall contact officer. Council does not handle bookings for halls and community centres (except for Seaham School of Arts and Community Hall and Soldiers Point Hall).

View list of hall contact officers for enquiries and bookings.

Community Facility Use Agreement and Conditions of Hire

To ensure Councils community halls remain in good condition, hirers are asked to sign the Community Facility Use Agreement and abide by the Conditions of Hire. The Community Facility Use Agreement is an arrangement between the hall contact officer.

Security bonds

Hirers may be asked to pay a security bond (depending of event) prior to the hire date. This is fully refundable providing the Conditions of Hire are met and the hall is left clean and undamaged.

Hire fees and charges

Fees and Charges will vary, depending on the size and facilities available at the hall. Some centres offer lower rates for regular hirers and non profit community organisations. Talk to the hall contact officer for further information.

  • Visit the individual hall pages for specific fees and charges;
  • Or see Councils full list of Fees and Charges (view Halls & Community Centres under Community Services).

Management Committee's Role

The majority of halls and community centres in Port Stephens are managed by a committee of Council. These committees are made up of volunteers who act on behalf of Council for the management of that facility, and have the delegation to ensure conditions are met. If the conditions are not met, Council has instructed the Committee to refuse permission for the use of the facility.

Hiring of tables, chairs and other hall assets for off-site use

For liability reasons, hall assets such as tables, chairs and kitchen equipment are not permitted to be taken and used off site by either committee members or the general public. Council and hirers may not be afforded coverage in the event that an injury occurs or that the equipment is lost, damaged or stolen. The hire of equipment for use within the facility is not affected.

Public Liability Insurance

The hire of the facility by an individual on a one off basis does not require public liability insurance.  The following hirers must hold $20m public liability insurance and noting the interests of Port Stephens Council:

  • regular hirers (that is, hirers who use facilities more than eleven (11) times per year in aggregate across all Council facilities)
  • sporting bodies
  • clubs
  • associations, corporations or incorporated bodies
  • hirers who use the facility for commercial or profit making purposes.

Volunteers Coordinator
Phone: (02) 4988 0255
Email: volunteers@portstephens.nsw.gov.au