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Update on COVID-19- The safety of our communities, customers and staff is our top priority. We are continuing to monitor daily developments in response to COVID-19. Find out the latest.

Council meetings and minutes

COVID-19 update

Our community can attend Council meetings under the new public health order. If you are attending the meeting, you will be required to check in using the Service NSW app. Please be aware that you may not be allowed to enter the meeting if the Council Chamber has reached capacity under the 4 square metre rule.

We encourage you to view the meeting webcast, which starts from 5:30pm or immediately following public access at portstephens.nsw.gov.au/webcasting

We will continue to be guided by NSW public health orders and the Office of Local Government in relation to community attendance at Council meetings.

Public Access

Public Access provides a forum for community members to speak directly to the Mayor and Councillors about local or Council issues. It's held at 5:30pm on the second and fourth Tuesday of each month prior to the Council meeting.

Public Access sessions are restricted to a total of 12 speakers per month with 5 minutes per speaker. There is a limit of 2 speakers for and 2 speakers against any issue. The Mayor has delegated authority to approve or refuse applications.

During COVID-19, public access requests will be considered in one of the following formats, which must not take longer than 5 minutes:

  • presentation
  • voice recording
  • video recording
  • document that can be read to the Council
  • in person.

A public access request must be submitted by 12 midday on Monday prior to the Tuesday Council meeting. A file in one of the above formats must be submitted by 12 midday on the day of the Council meeting.

When does Council meet?

The Ordinary Meeting is held on the second and fourth Tuesday of each month from 5.30pm. Meetings are held in the Council Chambers at the Administration Building, 116 Adelaide Street, Raymond Terrace. Our community is welcome to attend the open session of Council.

The role of the Ordinary Meeting is to consider and make determinations on reports before Council along with the General Manager's Reports, Mayoral Minutes, Notices of Motion, Rescission Motions and Confidential items.

The General Manager and group managers attend the meeting to advise Councillors where necessary.

The draft minutes are a record of the resolutions made by Council, these are uploaded to the Agenda and Minutes section of this website on Thursday following the Tuesday night meeting.

Meeting dates

9 February 2021
23 February 2021
9 March 2021 
23 March 2021
13 April 2021
27 April 2021
11 May 2021
25 May 2021
8 June 2021
22 June 2021
13 July 2021 — This meeting was to be held off site at Hinton School of Arts Hall. Unfortunately due to current COVID-19 restrictions and uncertainty about future changes, we have made the decision to hold the meeting at the Council Chambers.**   
27 July 2021
Council will enter caretaker mode on 7 August 2021 as the Local Government election will be held on 4 September 2021.
**Note: Council at its meeting held 27 February 2018 (Minute No.041) resolved to hold one regular Council meeting in the community for the remainder of the Council term, with the meeting to be held during Local Government Week or the closest date prior to the start of Local Government Week.

Council report, agendas, attachments and minutes

To view the Business Paper documents you will require Adobe Reader which may be downloaded free from the Adobe website.

Attachments referred to in the minutes of Council Meetings are not included within the minute document — this is to keep the document size accessible to all. Attachments are included in the Business Paper Agendas for reference. These are provided for the last 12 months only.

To view paper copies of all minutes or minutes prior to 2006, contact Executive Assistant Councillor Support on 02 4988 0245.

Webcast of Council meetings

Public open sessions of Council meetings are now webcast live to provide the opportunity for the community to view proceedings without the need to attend the meeting. Webcasts commence at 5.30pm or immediately after public access. View the webcast.