We have detected that you are running an unsupported version of Microsoft Internet Explorer. Please upgrade to version 9 or above for the best experience of this website

Update on COVID-19- The safety of our communities, customers and staff is our top priority. We are continuing to monitor daily developments in response to COVID-19. Find out the latest.

Council meetings and minutes

COVID-19 update

Port Stephens Council will hold its Ordinary Council meeting on Tuesday 14 April 2020 via video conference to help prevent the spread of COVID-19 (coronavirus).

Live webcasts commence at 5.30pm or immediately after public access and can be accessed at portstephens.nsw.gov.au/webcasting

When does Council meet?

The Ordinary Meeting is held on the second and fourth Tuesday of each month from 5.30pm in the Council Chambers at the Administration Building, 116 Adelaide Street, Raymond Terrace. The public is welcome to attend the open session of Council.

The role of the Ordinary Meeting is to consider and make determinations on reports before Council along with the General Manager's Reports, Mayoral Minutes, Notices of Motion, Rescission Motions and Confidential items.

The General Manager and Group Managers attend the meeting to advise Councillors where necessary.

The Extract Minutes are a record of the resolutions made by Council, these are prepared directly after the meeting and are uploaded to the Agenda and Minutes section of this website to the website the day following the meeting by 5pm.

Public access

Public Access provides a forum for community members to speak directly to the Mayor and Councillors about local or Council issues. It is held at 5.30pm on the second and fourth Tuesday of each month prior to the Council meeting.

Public Access sessions are restricted to a total of 12 speakers per month with 5 minutes per speaker. There is a limit of 2 speakers for and 2 speakers against any issue. The Mayor has delegated authority to approve or refuse applications.

To speak at Public Access, download the form below or visit our Customer Service Counter for a paper copy.

Applications must be received by the Mayor's Office by 12 noon Monday prior to the Tuesday of the Ordinary Meeting.

Meeting dates

11 February 2020
25 February 2020
10 March 2020     
24 March 2020 cancelled due to the current COVID-19 situation.
14 April 2020
28 April 2020
12 May 2020
26 May 2020
9 June 2020
23 June 2020
14 July 2020

28 July 2020 **This meeting is to be held in West Ward at a location yet to be determined. Please note live webcasting will not be available however the meeting will be available to view at a later time.

11 August 2020
*Note: A local government Council election is scheduled to take place in September 2020. Following the first meeting of the newly elected Council, meeting dates for the remainder of the year will be confirmed and displayed on this website.
**Note: Council at its meeting held 27 February 2018 (Minute No.041) resolved to hold one regular Council meeting in the community for the remainder of the Council term, with the meeting to be held during Local Government Week or the closest date prior to the start of Local Government Week.

Council report, agendas, attachments and minutes

To view the Business Paper documents you will require Adobe Reader which may be downloaded free from the Adobe website.

Attachments referred to in the minutes of Council Meetings are not included within the minute document — this is to keep the document size accessible to all. Attachments are included in the Business Paper Agendas for reference. These are provided for the last 12 months only.

To view paper copies of all minutes or minutes prior to 2006, contact Executive Assistant Councillor Support on 02 4988 0245.

Webcast of Council meetings

Public open sessions of Council meetings are now webcast live to provide the opportunity for the community to view proceedings without the need to attend the meeting. Webcasts commence at 5.30pm or immediately after public access. View the webcast.