Information for current volunteers
This section provides information for EXISTING Council Volunteers, 355c Committees and Staff in undertaking their activities. If you are looking at this web page, then you are most likely already a council volunteer or a staff member involved in managing committees and volunteers.
As part of Council’s commitment to community partnerships, it provides opportunities for the community to be involved with the management of the facilities they use. We use the mechanisms available in the Local Government Act 1993 (s 355 and 377) to delegate certain activities to committees and to manage volunteers who are involved in activities, services or events on Council land.
Council has established over 50 community committees and 700 volunteers who are involved in the care, assistance and management of Council's facilities, services and events. The work they do is a gift to our beautiful area. Council recognises our volunteers’ contribution to building a strong and well connected community. Thank you.
Information on this website has been designed to make your job easier by providing information on managing Council committee, facilities or working on Council land.
This website has been built to work as well on smartphones and tablets as it does on a desktop computer which means you can search the website anywhere you have internet access.
Council will update information on this website regularly, and the most current versions of forms can be found here.
355c Committee Terms of Reference
The 355c Committee Terms of Reference sets out mandatory provisions for the administration and management of the Committees and their requirements under the Local Government Act 1993. This is designed to ensure that a Committee does not undertake any work or activities, whether directly or by the use of volunteer labour, that contravenes any legislation or relates to a function that cannot or has not been delegated to that Committee. The committee can therefore exercise their delegation in a manner that is consistent with Council's policy objectives and ensure their delegation is implemented in a manner that does not expose Council to liability.
- View the 355c Committee Terms of Reference (PDF 1MB)
Port Stephens Council Code of Conduct
The Code of Conduct sets the minimum requirements of conduct for Council officials, including volunteers in carrying out their functions. It has been developed to assist Council officials to:
- understand the standards of conduct that are expected of them;
- enable them to fulfill their statutory duty to act honestly and exercise a reasonable degree of care and diligence (section 439); and
- act in a way that enhances public confidence in the integrity of local government.
Councillors, Council staff, delegates, contractors and volunteers of the Council must comply with the applicable provisions of Council's Code of Conduct.
- View Council's Code of Conduct on our Policies page.
Who is the Councillor on my Committee?
A 355c Committee is a Council committee. As such, it includes Councillor representation and a Council staff member/s responsible for liaison.
- View the full list of Councillor Representatives on Committees (PDF 120KB)
Committee and Group Contacts
Under the Local Government Act 1993, Council is able to delegate some if its functions to a committee of Council. These committees are made up of volunteers who are involved in activities, services or events on Council land. Volunteers in Port Stephens are the lifeblood of our local area as they donate their time and energy to a range of activities that benefit our whole community. Many Council programs and services could not be provided without the support of volunteers.
- View the list of Council Committees and Groups (PDF 50KB) and their contact details.
Phone: (02) 4980 0255