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Update on COVID-19- The safety of our communities, customers and staff is our top priority. We are continuing to monitor daily developments in response to COVID-19. Find out the latest.

Our grant programs

Our annual grants programs provides funds to help strengthen and empower the Port Stephens community.

Community groups and individuals can apply for funding for a range of community related projects from one of the following five grant categories - Aboriginal projects, cultural projects, environmental projects, community projects, and heritage projects.

Important notice — COVID-19

Due to the far-reaching impacts of COVID-19, there are a number of grant recipients with projects that cannot be completed in the 2019 to 2020 year. We are in the process of contacting these recipients to provide options on how to manage this change, including timeline extensions or enabling minor changes to scope, where possible.

Given this, we have made the difficult decision to postpone our grant program for 2020 to 2021 to a later date, to be determined. Staff are taking actions to prepare for how Council may support the wellbeing of our community both now and into the future. A part of this is how we can help our community in the recovery phase of this pandemic to reconnect and rebuild.

We are considering how to refocus the 2020 to 2021 grants program to better respond to the direct impacts of COVID-19 on our community and to activate our communities and town centres when life resumes some degree of normality.

Due to the closure of clubs to reduce the spread of COVID-19, the administration and timing of ClubGRANTS is unknown at this stage.

We encourage you to find other available grants through our Port Stephens Funding Finder.

Our grants

The Aboriginal Projects Fund is available to the community to make an application for Council in areas such as:

  • recognition, awareness and appreciation of Aboriginal culture
  • education, training and employment initiatives
  • events and activities that recognise and celebrate Aboriginal culture
  • resources that assist in effectively delivering services and programs to the Aboriginal community
  • community development
  • recreational development
  • health and well-being

Fund details:

  • Total funding available is $35,000
  • Funds can be up to $10000 per application for each project.
  • Funds must be spent in the Port Stephens area.
  • Funds over $500 must be acquitted.
  • Previous project funded through the Community Projects Fund must be acquitted before any new applications will be considered.

Key documents:

Contacts:

Community Development and Engagement 
Phone: 02 4988 0190

The Community Projects Fund is available to the community to make an application for Council in areas such as:

  • heritage (assets, acquisition or local history)
  • sporting
  • community services
  • community celebrations
  • community interest

Fund details:

  • Funds can be up to $2000 per application for each project.
  • Funds must be spent in the Port Stephens area.
  • Funds over $1000 must be acquitted.
  • Previous project funded through the Community Projects Fund must be acquitted before any new applications will be considered.

Key documents:

Contacts:

Finance Officer – Grants
Phone: 02 4988 0255

The Cultural Projects Fund is available to the community to make an application to Council in areas of:

  • recreation, leisure, arts and culture
  • promote and enhance cultural identity
  • preserve and promote heritage, arts and culture.

Fund details:

  • Total funding available is $60,000
  • Funds can be up to $3000 per application for each project and more than one project can be applied for by the applicant.
  • Funds must be spent in the Port Stephens area.
  • Funds over $500 must be acquitted.
  • Previous project funded through the Community Projects Fund must be acquitted before any new applications will be considered.

Key documents:

Contacts:

Community Development and Engagement Unit
Phone: 02 4988 0190

The Environmental Projects Fund is available to 355C Committees of Council for projects with environmental benefit for public land. These projects can include:

  • planting native and local species
  • bush regeneration
  • erosion control
  • pathways (to mitigate an environmental hazard)
  • fencing (to protect natural bushland)
  • educational signage

The following projects will not be funded:

  • projects with an aesthetic focus
  • seating
  • pathways through mown areas
  • park facilities
  • planting of non-native species

Fund details:

  • Funds can be up to $2000 per application.
  • Committees may apply for grants for 2 individual projects which must be on separate sites.
  • Funds must be spent in the Port Stephens area
  • Previous project funded through the Community Projects Fund must be acquitted before any new applications will be considered.

Key documents:

Contacts:

Natural Resources
Phone: 02 4988 0288

Funding is available to schools within the Port Stephens local government area to undertake environmental projects. The environmental project/activity should promote and encourage student participation as well as increase awareness of environmental issues for the benefit of this generation and future generations. Projects that may be funded include:

  • tree planting
  • worm gardens or composting projects
  • vegetable gardens or aquaponics
  • sensory gardens
  • waste and recycling projects.

Schools can apply for works up to an amount of $1000.

Key documents:

For assistance on how to best meet application guidelines, view the Example Application Form and/or contact:

Natural Resources
Phone: 02 4988 0288
Email: pscgrants@portstephens.nsw.gov.au

The Heritage Projects Fund provides small grants to help heritage projects. The fund encourages conservation works to commercial, residential and other places of heritage value in Port Stephens which includes:

  • heritage assessments
  • conservation works
  • repairs
  • heritage landscape works
  • interpretation projects

The fund is supported by the NSW Heritage Office.

Fund details:

  • Funds can be up to $2000 per application for each project.
  • Funds must be spent in the Port Stephens area.
  • Previous project funded through the Community Projects Fund must be acquitted before any new applications will be considered.

Key documents:

Contacts:

Strategic Planning Unit
Phone: 02 4988 0255

How to apply

Download and read the relevant grant guidelines for your application.

Note: Elected council members, council staff and their immediate family (parent, spouse, partner or children) are ineligible to apply for funds.

Complete the online application form using the Council Grant Program Application Help Sheet as a guide.

Note: For the application to be valid, the electronic form must be completed. The hard copies (pdf) are available for reference use only.

Upload all your attachments in your application or submit to pscgrants@portstephens.nsw.gov.au.

Please refer to the grant guidelines for the grant you are applying for, to find the attachments required eg: Public Liability Insurance, Before photo's, site maps etc.

Note: When forwarding your Certificate of Currency, it is essential you reference your applicable grant program, the project title and the organisation you represent.

You will receive a receipt of acknowledgement of your application once you have submitted it. If you have not received notification of your application, it is your responsibility to contact the appropriate officer to ensure your application has been received. Their contact details can be found in the information for each grant program.

If you require any addition information or wish to seek clarification on the eligibility of your project, please contact the responsible officer at pscgrants@portstephens.nsw.gov.au or by phone on (02) 4988 0255.

All previous successful grants are required to be acquitted before any new applications will be considered. Please review the relevant grant guidelines or contact the responsible officer for acquittal requirements.