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Film and Photography Application

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About this form

ABOUT THIS FORM 

This application form has been prepared to assist us in gathering information about your proposed film or stills shoots and will guide you through the required documentation to be submitted. 

APPLICATION SUBMISSION DEADLINES

To ensure your film/photography shoot can be approved we recommend low impact shoots be submitted no later than 4-6 weeks prior and medium - higher impact shoots 6-8 weeks prior. Additional time restrictions may apply if your event requires a Development Application or Road Closures. 

OTHER APPROVAL BODIES

The status of the land determines the nature of approvals required, the owner or steward of the land, and a variety of legislative requirements. For example,  you may need to contact Wormi Conservations Lands or National Parks for approvals for some parts of Port Stephens. 

FEES AND CHARGES

An Event Administration charge of $250.00 (incl. GST) is payable in accordance with the Port Stephens Schedule of Fees and Charges. 

PLEASE NOTE: Payment does not guarantee approval. Council will issue a licence if the selected venue is available. If the venue is NOT available and an alternative date or venue can not be found, Council will refund the application fee. Fees will not be refunded for cancelled or inclement weather.

YOUR PRIVACY

Port Stephens Council is committed to protecting your privacy. We take reasonable steps to comply with relevant legislation and Council policy.

Purpose: Council is collecting this information to enable Port Stephens Council to assess your request to film/take stills with our local government area. 

Intended recipients: The information will only be used by Council, its contractors performing functions for Council, and other agencies such as government departments that have legislation allowing them to access Council records.

Supply: Involuntary 

Consequence of Non Provision: Your request may not be accepted or processed due to a lack of information.

Storage and security: This document will be saved in Council’s records management system in accordance with Council policy and relevant legislation.

Access: Please contact Council on 02 4988 0255 to enquire how you can access information.

Form cannot be submitted until all field errors on this page have been fixed.

Applicant Details

APPLICANT DETAILS

Are you applying as an individual or Company?: *

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APPLICANT'S PHYSICAL ADDRESS

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Is the postal address different to the physical address?: *

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APPLICANT'S POSTAL ADDRESS

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CONTACT PERSONS DETAILS

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Production Details

PRODUCTION DETAILS

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PRODUCTION DATES / TIMES

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WEATHER HOLD DATES / TIMES

Hold a second set of dates in case your original dates aren’t available due to weather conditions. These will be included on your licence. If you choose to move your production outside of these dates you will need to reapply. 

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OTHER PRODUCTION INFORMATION

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Any Information that would assist with the assessment of your application (maximum 10MB per file; limit 3 files)
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Production Location

PROPOSED LOCATION(S)

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Eg: Site map indicating the location (maximum 10MB per file; limit 3 files)
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Production Activities

PRODUCTION ACTIVITIES

Do you require a Beach Permit: *

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Will the production involve Water Activity: *

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Will the production involve weapons: *

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Will the production involve any Armourer?: *

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Production Public Liability Insurance, Vehicles and Traffic Management

PUBLIC LIABILITY INSURANCE

It is a requirement that Public Liability Insurance is submitted to cover the production activities.

The insurance must: 

  • be to the value of or greater than $20 million
  • have Port Stephens Council listed as an interested party
  • be in place/current during the production
  • be submitted as part of this application or prior to the production date
I have Public Liability Insurance to upload: *

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(maximum 10 MB per file; limit 3 files)
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⛔ PRIOR TO THE PRODUCTION START DATE you must supply Public Liability Insurance with a minimum value of $20 million, Port Stephens Council listed as an interested party and in place/current during the production.

    PRODUCTION VEHICLES

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    Will you be using Aerial Drones to capture footage/stills: *

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    Do you require Additional Parking Permits: *

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    TRAFFIC MANAGEMENT PLAN

    Does the production require a Traffic Management Plan: *

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    I have a Traffic Management Plan to upload: *

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    (maximum 10 MB per file; limit 3 files)
    Use the "Choose files" button (above) or drop files here to upload.
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    ⛔ PRIOR TO THE PRODUCTION START DATE you must supply your Traffic Management Plan

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    Payment

    FEES AND CHARGES

    An Event Administration charge of $250.00 (incl. GST) is payable in accordance with the Port Stephens Schedule of Fees and Charges. 

    PLEASE NOTE: Payment does not guarantee approval. Council will issue a licence if the selected venue is available. If the venue is NOT available and an alternative date or venue can not be found, Council will refund the application fee. Fees will not be refunded for cancelled or inclement weather.

    TAX INVOICE AND PAYMENT RECEIPT

    TAX INVOICE

    Fee Type:

    Application Fee

    GST:
    TOTAL FEE AMOUNT (Incl. GST):

    Surcharge Type:

    0.55% Credit Card (CC)

    GST:
    TOTAL SURCHARGE (Incl. GST):

    TOTAL AMOUNT PAYABLE

    TOTAL GST AMOUNT:
    TOTAL AMOUNT PAYABLE (incl. GST & 0.55% credit card surcharge):

    PAYMENT RECEIPT

    Port Stephens Council | ABN: 16 744 377 876
    Address: 116 Adelaide Street, Raymond Terrace, NSW, 2324 | Phone: (02) 49880255 | Fax: (02) 49873612
    Webite: https://www.portstephens.nsw.gov.au | Email: council@portstephens.nsw.gov.au

    Amount payable:

    Payment history

    No payment recorded.

    Amount paid Paid on Receipt no. Transaction no.

     

    PROCEED TO SECURE PAYMENT GATEWAY

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    Once you click "Submit" you will be taken to the Council's secure payment gateway (BPOINT) to make a credit card payment.

    Payment of the application fee is required to complete the submission of your application.

    Captured for internal receipting purposes

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    Event Administration Charge - Film and Photography Applications - 2023/2024 - $250:

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