Event Organisers Information Kit
Thank you for holding your event in Port Stephens!
We are thrilled that you have chosen Port Stephens for your event! Our region has so much to offer, so take some time to explore the area and all its incredible experiences.
This page is packed with useful resources to help you plan and deliver a successful event – be sure to check them out!
For any additional information please contact events@portstephens.nsw.gov.au.
Helpful Information for hosting your event
The following templates are not mandatory, but they may be helpful when planning, organising, or delivering your event.
- Events Toolkit
- Safe Work Method Statement
- Event Management Plan
- PSC Requirements for Public Liability Insurance
Events10 Templates
Check out Destination Port Stephens for your guide on places to stay, things to do while in the area and everything you need to know about what Port Stephens has to offer.
View more information about our Council our currently active Mayor and Councillors here.
Paid Parking is now in Nelson Bay, Shoal Bay, Fingal Bay and Anna Bay. It is important that this information is shared with your team as well as the event participants as parking regulations and time limits apply to all those who use the space.
If your event is in one of the ‘Smart Parking’ locations and you are wanting to request blocking off parking spaces for your event, fees of $25.00 per day, per car space apply.
For more information on Smart Parking visit, https://www.portstephens.nsw.gov.au/services/smart-parking
Speak to your events team contact to organise prior to your event.
Alternate ways to increase awareness of your event:
- Poster drops to local businesses and hotels
- Targeted Social Media Posts
- Posting event information in local community social media pages
- ATDW (Australia Tourism Data Warehouse)
- Enquire for you event to be listed on the Destination Port Stephens Website
- Local Radio Stations (see helpful contacts list)
- Newspaper Advertisements (see helpful contacts list)
Temporary signage is subject to strict conditions of approval and removal following the event. Any temporary signage erected for the event shall be done to not restrict pedestrian traffic or disrupt vehicular traffic. At the conclusion of the event all temporary signage is to be immediately removed. Signs are to be properly maintained and well secured. Signage should not be fixed to trees, light poles or the like.