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Application for Facility Hire – Tomaree Library and Community Centre Rooms

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Facility Booking Details

Please visit Council's current Fees and Charges for applicable hire fees for your chosen facility, spaces and items for hire

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Acacia Room Details

  •  Size: 6 x 8 metres
  •  Seating Capacity: 35
  •  Available Hours: 9am to 9pm (Monday to Friday)  9am to 9pm (Saturday and Sunday)

NOTE: Shared access is only available to kitchens, they are not exclusive use

Acacia Room Items Requirements

Items requested: *

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Boronia Room Details

  • Size: 6 x 8 metres
  • Seating Capacity: 35
  • Available Hours: 9am to 9pm (Monday to Friday)  9am to 9pm (Saturday and Sunday)

NOTE: Shared access is only available to kitchens, they are not exclusive use

Boronia Room Items Requirements

Items requested: *

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Acacia & Boronia Rooms (Combined) Details

  • Size: 12 x 16 metres
  • Seating Capacity: 70
  • Available Hours: 9am to 9pm (Monday to Friday)  9am to 9pm (Saturday and Sunday)

NOTE: Shared access is only available to kitchens, they are not exclusive use 

Acacia & Boronia Rooms Items Required

Items requested: *

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Christmas Bush Room Details

  • Size: 3 x 4 metres
  • Seating Capacity: 8
  • Available Hours: 9am to 6pm (Monday to Friday)   9am to 2pm (Saturday)

NOTE: Shared access is only available to kitchens, they are not exclusive use

Christmas Bush Room Items Requirements

Items requested: *

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Gymea Lily Room Details

  • Size: 6 x 6 metres
  • Seating Capacity: 25
  • Available Hours: 9am to 6pm (Monday to Friday)   9am to 2pm (Saturday)

Gymea Lily Room Items Requirements

Items requested: *

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Lilly Pilly Room Details

  • Size: 4 x 4 metres
  • Seating Capacity: 8
  • Available Hours: 9am to 6pm (Monday to Friday)   9am to 2pm (Saturday)

NOTE: Shared access is only available to kitchens, they are not exclusive use

Lilly Pilly Room Items Requirements

Items required: *

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Waratah Room Details

  • Size: 16 x 8 metres
  • Seating Capacity: 100
  • Available Hours: 7.30am to 9pm (Monday to Friday)  9am to 9pm (Saturday and Sunday)

NOTE: Shared access is only available to kitchens, they are not exclusive use

Waratah Room Items Requirements

Items requested: *

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Frequency of Hire

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Hire Hours

Hire hours must be within the time outlined above. Hire times must include set-up and pack-up times.

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Day/s requested: *

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Hire Hours

Hire hours must be within the time outlined above. Hire times must include set-up and pack-up times.

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Applicant Details

Contact Name

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Organisation / Group

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Address Details

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Email address

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Phone Numbers

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Public Liability

Private Hire is covered by Council’s Casual and Regular Hirer’s Liability and are responsible for an amount of $1,000 excess per claim.

Public Liability

Hirers are required to provide a Certificate of Currency for Public Liability Insurance for a minimum limit of indemnity of $20 million which notes the interests of Port Stephens Council
Do you have Public Liability for $20 million: *

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Please attach a copy of your Certificate of Currency with Port Stephens Council noted as an interest
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Hire Details

Hire Details

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Food and Beverage

Are you preparing food at the facility for retail sale?: *

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Will alcohol be present at the facility during the hire period?: *

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How will alcohol be distributed?: *

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Have you obtained a Liquor Licence?: *

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As per Terms and Conditions of Facility Hire:

  • A copy of the Hirer’s liquor licence must be provided to Council prior to hire.
  • A Responsible Service of Alcohol (RSA) Certificate

For further information please visit www.liquorandgaming.nsw.gov.au 

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Have you registered the function with the NSW Police: *

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As per the Terms and Conditions of Facility Hire:

Where it is proposed to sell or provide alcohol at the Facility, the Hirer may be required to register the function on the Police NSW website and supply the registration number to Council prior to the hire

Entertainment Information

Will there be music and/or amplified sound?: *

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Have you obtained a OneMusic licence: *

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As per Terms and Conditions of Facility Hire:

If the Hirer intends to use music at the Council facility at any time during the booking and any of the statements listed in the Terms and Conditions are applicable, the booking will NOT be covered by Council’s music copyright licence and the Hirer will require an OneMusic licence . Visit www.onemusic.com.au to obtain an event licence.

Contractor Information

Are you engaging any contractors for your activity?: * Including caterers, amusement device, entertainment provider, food vendor etc

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Contractor Type: *

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Have you received a copy of the contractors’ Public Liability Insurance?: *

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Terms and Conditions

Please review Terms and Conditions of Facility Hire prior to accepting the below declaration

Fees and Charges Information

Please visit Council's current Fees and Charges for applicable hire fees. 

Please note: Council's fees and charges are updated each year on 1 July. 

Declaration

I, the applicant hiring this facility, am 18 years of age or over and have read/understood the Terms and Conditions of Facility Hire. I agree to comply with local laws and all relevant legislation.  I indemnify Port Stephens Council from and against all claims arising from the hirer’s legal liability as a result of its occupancy. I understand that this application for Facility Hire does not constitute an acceptance of the booking.

Tick to acknowledge your acceptance of the above declaration

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Date:
Date:
today
Name:
User type:
Signature: *

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Your Privacy

Port Stephens Council is committed to protecting your privacy. We take reasonable steps to comply with relevant legislation and Council policy.

Purpose: The purpose of this form is to enable Council to record the matter raised and taken appropriate action.

Intended recipients: Council employees, contractors and other third parties where appropriate.

Supply: Voluntary.

Consequence of Non Provision: Council may not take action on the matter raised.

Storage and security: This document will be placed on the relevant file and/or saved in Council’s records management system in accordance with Council policy and relevant legislation.

Access: Please contact Tomaree Library and Community Centre on 4988 0670 to enquire how you can access information.

Form cannot be submitted until all field errors on this page have been fixed.

ℹ️ Need help? If you need assistance completing this form you can contact the Tomaree Library and Community Centre on 4988 0674. 

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