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Application for Facility Hire – Halls & Community Centres

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Facility Booking Details

Please visit Council's current Fees and Charges for applicable hire fees for your chosen facility, spaces and items for hire

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Facility Availability 

⛔ Before proceeding please check the facilities' availability via the Anna Bay/Birubi Halls Facility Booking Calendar.

Facility Availability

 ⛔ Before proceeding please check the facilities' availability via the Corlette Hall Facility Booking Calendar.

Facility Availability

⛔ Before proceeding please check the facilities' availability via the Fern Bay Community Centre Facility Booking                       Calendar.

       Note: the adjoining playground is NOT included as part of the facility hire

Facility Availability

⛔ Before proceeding please check the facilities' availability via the Hinton School of Arts Facility Booking Calendar.

Facility Availability 

⛔ Before proceeding please check the facilities' availability via the Karuah Community Hall Facility Booking Calendar.

Facility Availability 

 ⛔ Before proceeding please check the facilities' availability via the Lemon Tree Passage Old School Centre Facility Booking Calendar.

Facility Availability 

⛔ Before proceeding please check the facilities' availability via the Mallabula Community Centre Facility Booking Calendar.

Facility Availability 

⛔ Before proceeding please check the facilities' availability via the Medowie Community Centre Facility Booking Calendar.

Facility Availability

⛔ Before proceeding please check the facilities' availability via the Nelson Bay Community Hall Facility Booking Calendar.

Facility Availability 

⛔ Before proceeding please check the facilities' availability via the Raymond Terrace Senior Citizens Hall Facility Booking Calendar. 

Facility Availability

 ⛔ Before proceeding please check the facilities' availability via the Salt Ash Community Hall Facility Booking Calendar.

        Note: the adjoining playground is NOT included as part of the facility hire

Facility Availability

⛔ Before proceeding please check the facilities' availability via the Hire a Hall or Community Centre Facility Booking Calendar.

Facility Availability 

 ⛔ Before proceeding please check the facilities' availability via the Seaham School of Arts Facility Booking Calendar.

Facility Availability

 ⛔ Before proceeding please check the facilities' availability via the Seaham Scout Hall Facility Booking Calendar.

Facility Availability

⛔ Before proceeding please check the facilities' availability via the Soldiers Point Hall Facility Booking Calendar.

Facility Availability

⛔ Before proceeding please check the facilities' availability via the Tanilba Foreshore Hall Facility Booking Calendar.

Facility Availability 

 ⛔ Before proceeding please check the facilities' availability via the Williamtown Hall Facility Booking Calendar.

Application for Facility Hire – Sporting Facilities

⛔ Please use the Application for Facility Hire – Sporting Facilities.

Facility Requirements

Spaces requested: *

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Items requested: *

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Frequency of Hire

Booking Type: *

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Day/s requested: *

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Please Note:

  • Hire hours are 8:00am – 10:00pm. 
  • Hire times must include set up and pack up times
  • Any hirer seeking an amendment to these times must seek Council approval. 

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Bond Refund Details

Please advise your nominated bank account to receive a Bond Refund

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Applicant Details

Contact Name

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Organisation / Group

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Address Details

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Email address

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Phone Numbers

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Hire Details

Hire Details

Which category does the Hirer belong to: *

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Type of activity: *

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Public Liability

Private Hire is covered by Council’s Casual and Regular Hirer’s Liability and are responsible for an amount of $1,000 excess per claim.

Public Liability

Hirers are required to provide a Certificate of Currency for Public Liability Insurance for a minimum limit of indemnity of $20 million which notes the interests of Port Stephens Council
Do you have Public Liability for $20 million: *

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Please attach a copy of your Certificate of Currency with Port Stephens Council noted as an interest
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Food and Beverage

Please refer to Section 6 of the Terms and Conditions of Facility Hire.

Are you preparing food at the facility for RETAIL SALE?: *

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Will alcohol be present at the facility during the hire period?: *

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How will alcohol be distributed?: *

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Have you obtained a Liquor Licence?: *

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As per Terms and Conditions of Facility Hire:

  • A copy of the Hirer’s liquor licence must be provided to Council prior to hire.
  • A Responsible Service of Alcohol (RSA) Certificate

For further information please visit www.liquorandgaming.nsw.gov.au 

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Have you registered the function with the NSW Police: *

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As per the Terms and Conditions of Facility Hire:

Where it is proposed to sell or provide alcohol at the Facility, the Hirer may be required to register the function on the Police NSW website and supply the registration number to Council prior to the hire

Entertainment Information

⛔ USE OF AMUSEMENTS - The use of amusement devices (eg. Jumping castles, inflatable devices, carnival rides) inside the Facility or on Council land surrounding the Facility as part of a Hall or Community Facility booking is prohibited – refer to section 5.7 Terms and Conditions of Facility Hire. 
Will there be music and/or amplified sound?: *

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Have you obtained a OneMusic licence: *

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As per Terms and Conditions of Facility Hire:

If the Hirer intends to use music at the Council facility at any time during the booking and any of the statements listed in the Terms and Conditions are applicable, the booking will NOT be covered by Council’s music copyright licence and the Hirer will require an OneMusic licence . Visit www.onemusic.com.au to obtain an event licence.

Contractor Information

Are you engaging any contractors for your activity?: * Including caterers, entertainment provider, food vendor etc

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Contractor Type: *

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Have you received a copy of the contractors’ Public Liability Insurance?: * You are required to retain a copy of this throughout the hire period

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Terms and Conditions

Please review Terms and Conditions of Facility Hire prior to accepting the below declaration

Fees and Charges Information

Please visit Council's current Fees and Charges for applicable hire fees. 

Please note: Council's fees and charges are updated each year on 1 July. 

Declaration

I, the applicant hiring this facility, am 18 years of age or over and have read/understood the Terms and Conditions of Facility Hire. I agree to comply with local laws and all relevant legislation.  I confirm as per Clause 1.3 that this booking will facilitate positive civic engagement, is consistent with Council’s values and shall not bring Council into disrepute. I indemnify Port Stephens Council from and against all claims arising from the hirer’s legal liability as a result of its occupancy. I understand that this application for Facility Hire does not constitute an acceptance of the booking.

Tick to acknowledge your acceptance of the above declaration

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Date:
Date:
today
Name:
User type:
Signature: *

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Your Privacy

Port Stephens Council is committed to protecting your privacy. We take reasonable steps to comply with relevant legislation and Council policy.

Purpose: The purpose of this form is to enable Council to record the matter raised and taken appropriate action.

Intended recipients: Council employees, contractors and other third parties where appropriate.

Supply: Voluntary.

Consequence of Non Provision: Council may not take action on the matter raised.

Storage and security: This document will be placed on the relevant file and/or saved in Council’s records management system in accordance with Council policy and relevant legislation.

Access: Please contact Council on 02 4988 0255 to enquire how you can access information.

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